10 Essential Equipment You Need to Host a Video Conference

Video conferences are becoming increasingly popular as a way to communicate with colleagues, clients, and customers. They offer a great way to stay connected while saving money and time. 

Whether you’re hosting a meeting between colleagues or hosting a webinar for customers, having the right equipment can help make the experience much better for everyone. 

In this blog, we’ll discuss the essential equipment you need to host a successful video conference.

1. Reliable Internet Connection

Video conferencing requires a lot of bandwidth, so make sure you have a connection that can handle the number of people you’re hosting. If you’re hosting a webinar, you may even want to consider investing in a dedicated internet connection just for the event.

2. Good Video Conferencing Platform

There are many options out there, but some of the most popular are Zoom, Skype, and WebEx. Each platform has its own features and benefits, so make sure you do your research and find the one that best fits your needs.

3. Quality Camera

A good quality camera will ensure that everyone can see and be seen clearly. It can make a huge difference in how professional your video conference looks and feels. Look for a camera with sharp image quality, wide-angle lens, and auto-focus features.

4. Good Microphone

A good microphone will ensure that everyone can hear you clearly. Look for a microphone with noise-cancelling technology so that you don’t have to worry about background noise interfering with the sound of your voice.

5. Quality Headset

This will allow you to hear the other participants clearly without having to worry about background noise. Look for a headset with noise-cancelling technology, so you don’t have to worry about outside noise interfering with the sound of your voice.

Make sure also to check the specifications before you buy, as some headsets may not be compatible with the video conferencing software you’re using.

6. Good Quality Monitor

A good monitor will ensure that everyone can see and be seen clearly. Look for a monitor with a high refresh rate and a wide viewing angle.

7. Projector or Television

If you are hosting a large number of participants, you may need a larger device, such as a projector or television. This will allow you to display the video conference clearly to all participants.

8. Good Quality Speaker

A good speaker will provide clear audio so that all participants can hear the conversation clearly. Depending on the size of the room, you may need to invest in a larger speaker for a better audio experience.

9. Comfortable Space

Make sure your conference room is well-lit and free from distractions. Consider investing in furniture and equipment that will make your participants feel comfortable and productive.

10. Reliable Support System

Make sure you have a dedicated IT team or support staff who can help with technical issues during the conference.


Hosting the perfect video conference requires proper planning and the right equipment. A comfortable space, reliable internet connection, quality microphone and speakers, a camera, monitor or projector or television, and a good headset are essential to ensure the conference is successful. 

Additionally, the right video conferencing software should be used to ensure an easy and secure connection and seamless communication. Keeping these tips in mind can ensure that your next video conference is a success.

Are you looking for high-quality audio-video conferencing equipment in Melbourne? If so, you’ve come to the right place! At EDSA Group, we offer competitive prices and outstanding customer service, so you can be sure that you’ll get the best value for your money. Let’s ensure you will have a successful conference. Contact us today to request a quote!

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